Without HR software, managing human resources is no small task, as HR professionals will confirm. From the process of recruitment, onboarding, training, and even all the way to employee exit, HR professionals juggle many balls in the daily execution of their duties.
HR professionals tend to have their time tied up with the essential tasks, yet mundane in their repetitive nature, such as manually sending out onboarding invites to participants, and manually managing the leave calendar, to mention a few.
Thanks to Human resources system/software, tasks like these can be automated, helping the organization cut costs and freeing the HR professional to focus on their true calling – strategic workforce planning and human capital development.
Why is an HRMS Important?
A human resource management system is a robust suite of HR software that automates the gamut of administrative and core HR processes.
With the use of HRMS software, HR can automate manual processes, saving time and reducing the risk of errors that come with manually inputting data.
HRMS software also allows the HR department to create custom approval processes for certain actions. For example, in requesting leave, HR can ensure that the HRMS routes an employee’s leave request to their line manager who can then approve or decline the request.
Using an HRMS also helps the organization cut down on paper usage and printing costs, saving the business money.
Purchasing an HRMS software makes a lot of business sense. If your organisation will be purchasing one soon, here are some key modules your HRMS management software should have to ensure you get the most from it.
10 Key Modules for Your HRMS
1. Human Resource Information
The Human Resource Information System (HRIS) or Human Resource Information Management (HRIM) helps HR keep employee information in one place.
2. Employee Onboarding
Effecting a structured and seamless onboarding programme is quite important. This report compiled by Brandon Hall Group explains that organizations with a healthy onboarding process can improve new hire retention by 82% and productivity by over 70%.
Automating the flow of your new hire onboarding process is so essential, the more reason to ensure it is one of the modules available in your HRMS.
The onboarding module on SeamlessHRMS, allows you to send out and track acceptance of offer letters, allow employees to begin documentation, and even create a custom flow of trackable onboarding activities to engage your new hires and help them settle into their role, whether they are resuming remotely or virtually.
3. Leave Management
It’s a given that your employees will always go on leave. However, paper forms or spreadsheets can make leave management a challenge for HR and line managers who are left trying to figure out who will go on leave when, and even for the employees who wish to have time off from work.
This can be a very messy situation for already busy people, but having a leave management system automates the request-approval process, simplifying it for everyone involved.
4. Time and Attendance
A standard time and attendance module like the one in the SeamlessHRMS allows HR to track employee attendance, view attendance reports and trends in one dashboard, and even integrate it with payroll based on company policies.
SeamlessHRMS also allows integration with external time and attendance hardware.
5. Recruitment Management
With a recruitment module in your HRMS, HR can post job advertisements online, track applicants, sort applications, administer tests virtually, keep in touch with the talent pool, and generally make the recruitment process easier by holding all relevant information in one place and automating the process based on set criteria.
Seamless Recruitment takes the global standard on recruitment modules a few steps forward; allowing you to run video job advertisements, conduct background checks, run pre-employment medicals, and collaboratively hire with the team members or clients, as the case may be.
6. Performance Management
The performance management module in the HRMS allows employers to track how their employees are contributing to the achievement of the organization’s goals.
Performance management module helps automate the appraisal process, weigh individual goals against targets, make recommendations for talent management purposes, etc.
7. Disciplinary Management
With a disciplinary management module, your HR can ensure compliance with the organization’s disciplinary policies, develop escalation steps for disciplinary cases, give appropriate sanctions, track ongoing cases, and reference past cases at the same time, all without a single spreadsheet or piece of paper.
8. Payroll Management
Having a payroll management module within your organization’s HRMS is vital for so many reasons. Since the module is synced to the HRIS, Leave Management, and other relevant modules, the likelihood of overpaying, underpaying, and other payroll errors are eliminated.
Payroll module on SeamlessHRMS automatically disburses salaries and remittances, taking the stress off HR. This module is linked to the Employee Self-Service portal, allowing employees to request their payslips and giving them access to a Marketplace where they can access loans, salary advances, and other value-added benefits.
9. Advanced Reports & Analytics
An HRMS with a rich and robust reporting and module is a priceless asset to organizations not only because it helps HR save time in spooling information for top-level reports but also in how it can help businesses make projections from workforce data and correct obstacles to general performance.
10. Learning Management
Learning Management Module like SeamlessLearning is a must-have in the organizational HRMS to give HR a platform to proactively manage learning and development of human capital, a crucial HR function.
SeamlessLearning allows HR to choose from over 500 courses from Ivy League institutions or to upload unique course content. The platform also comes with an Attention Measurement Technology (AMT) that systematically measures how much attention your learner is paying during their online training and reports accordingly.
Book a demo call to find out how we can help you streamline your HR processes.