Without HR software, managing human resources is no small task, as HR professionals will confirm. From the process of recruitment, onboarding, training, and even all the way to employee exit, HR professionals juggle many balls in the daily execution of their duties.
HR professionals tend to have their time tied up with the essential tasks, yet mundane in their repetitive nature, such as manually sending out onboarding invites to participants, and manually managing the leave calendar, to mention a few.
Thanks to HR software, tasks like these can be automated, helping the organisation cut costs and freeing the HR professional to focus on their true calling – strategic workforce planning and human capital development.
Why is an HRMS Important?
A human resource management system is a robust suite of HR software that automates the gamut of administrative and core HR processes.
With the use of HRMS software, HR can automate manual processes, which helps them save time and reduces the risk of making errors that comes with manually inputting data.
HRMS software also allows the HR department to create custom approval processes for certain actions. For example, in requesting leave, HR can ensure that the HRMS routes an employee’s leave request to their line manager who can then approve or decline the request.
Using an HRMS also helps the organisation cut down on paper usage and printing costs, saving the business money.
Purchasing an HRMS software makes a lot of business sense. If your organisation will be purchasing one soon, here are some key modules your HRMS software should have to ensure you get the most from it.
10 Key Modules for Your HRMS
1. Human Resource Information
The Human Resource Information System (HRIS) or Human Resource Information Management (HRIM), as it is also called, helps HR keep employee information in one place.
Instead of fishing around in endless folders and cabinets of employee information or confusing spreadsheets, data is centralised in one easily accessible location within the software.
From the HRIS, HR can spool out all available information about the organisation’s employees – from the number of employees in the organisation to the number on currently on leave, facing sanctions, the date they joined the organisation, and even filter information by departments, gender, pay groups, etc.
The information in the HRIS feeds into the other modules of your organisation’s HRMS, so this is definitively a must-have HRMS module with the software you’ll be choosing.
2. Employee Onboarding
Effecting a structured and seamless onboarding programme is quite important. This report compiled by Brandon Hall Group explains that organisations with a healthy onboarding process can improve new hire retention by 82% and productivity by over 70%.
Automating the flow of your new hire onboarding process is so essential, the more reason to ensure it is one of the modules available in your HRMS.
The onboarding module on SeamlessHRMS, allows you to send out and track acceptance of offer letters, allow employees to begin documentation, and even create a custom flow of trackable onboarding activities to engage your new hires and help them settle into their role, whether they are resuming remotely or virtually.
3. Leave Management
It’s a given that your employees will always go on leave. However, paper forms or spreadsheets can make leave management a challenge for HR and line managers who are left trying to figure out who will go on leave when, and even for the employees who wish to have time off from work.
This can be a very messy situation for already busy people, but having a leave management system automates the request – approval process, simplifying it for everyone involved.
4. Time and Attendance
A standard time and attendance module like the one in the SeamlessHRMS allows HR to track employee attendance, view attendance reports and trends in one dashboard, and even integrate it with payroll based on company policies.
SeamlessHRMS also allows integration with external time and attendance hardware.
5. Recruitment Management
With a recruitment module in your HRMS, HR can post job advertisements online, track applicants, sort applications, administer tests virtually, keep in touch with the talent pool, and generally make the recruitment process easier by holding all relevant information in one place and automating the process based on set criteria.
SeamlessRecruiting takes the global standard on recruitment modules a few steps forward; allowing you to run video job advertisements, conduct background checks, run pre-employment medicals, and collaboratively hire with the team members or clients, as the case may be.
6. Performance Management
The performance management module in the HRMS allows employers to track how their employees are contributing to the achievement of the organisation’s goals.
A performance management module helps automate the appraisal process, weigh individual goals against targets, make recommendations for talent management purposes, etc.
7. Disciplinary Management
With a disciplinary management module, your HR can ensure compliance to the organisation’s disciplinary policies, develop escalation steps for disciplinary cases, give appropriate sanctions, track ongoing cases, and reference past cases at the same time, all without a single spreadsheet or piece of paper.
8. Payroll Management
Having a payroll management module within your organisation’s HRMS is vital for so many reasons. Since the module is synced to the HRIS, Leave Management and other relevant modules, the likelihood of overpaying, underpaying, and other payroll errors are eliminated.
The payroll module on SeamlessHRMS automatically disburses salaries and remittances, taking the stress off HR. This module is linked to the Employee Self-Service portal, allowing employees to request their payslips and giving them access to a Marketplace where they can access loans, salary advances, and other value-added benefits.
9. Advanced Reports & Analytics
An HRMS with a rich and robust reporting and module is a priceless asset to organisations not only because it helps HR save time in spooling information for top-level reports, but also in how it can help businesses make projections from workforce data, and correct obstacles to general performance.
10. Learning Management
Learning Management Module like SeamlessLearning is a must-have in the organisational HRMS to give HR a platform to proactively manage learning and development of human capital, a crucial HR function. With an LMS, HR can provide necessary trainings and track company-wide completion and engagement rate.
SeamlessLearning allows HR to choose from over 500 courses from Ivy League institutions, or to upload unique course content. The platform also comes with an Attention Measurement Technology (AMT) that systematically measures how much attention your learner is paying during their online training and reports accordingly.
Other Important Modules Your HR Software Should Have
Employee Self Service (ESS)
HRMS with an employee self-service portal empowers employees to upload, access, and edit their Core HR information. It also allows them to make requests and take actions on other HR activities (such as participating in a performance review or disciplinary query).
The Employee Self-Service portal in SeamlessHRMS can be adjusted so employees can only access information deemed necessary for their role and level.
Talent Management Modules
Talent management modules help you plan for the future of your organisation. SeamlessHRMS combines input from multiple modules such as the Promotions, Career Management, Workforce Planning, Succession Planning, Competency and Potential Management modules to help you manage your entire talent framework. Each module plays unique, interconnected roles to support the HR unit in spotting employees with potential and groom them to fill leadership roles.
With the exit management module of your HRMS, you can deliver a professional process to staff who are exiting your company for whatever reason. The module allows you to manage resignation requests, schedule exit interviews, track the off-boarding process, and even create exit workflows depending on your company’s policy for the procedure.
SeamlessHRMS is a robust cloud-based HR software that helps you automate routine, time-wasting tasks, and allows HR to focus on tasks that matter. SeamlessHRMS comes with all the modules you need to manage your people, from hiring to exit, but can also be purchased à la carte, depending on your organisation’s unique needs.
Regardless of your organisation’s size, SeamlessHRMS can help to optimise your HR department’s work processes, making their work more efficient and trackable.
Learn more about how SeamlessHR can help you streamline your HR processes.